SMS Resources

The content on this page includes amendments due to changes to the Heavy Vehicle National Law and Regulations that commence on 1 August 2026 and only relates to the new act. For more information, please see HVNL reform implementation.

This section provides practical tools, templates and guidance to support the development, implementation and ongoing improvement of your Safety Management System (SMS). These resources are designed to help you apply the SMS Standard in a way that suits your business, whether you are just getting started or looking to strengthen existing systems. They bring together examples, checklists and reference materials to support everyday safety management, helping you manage risks, demonstrate compliance and continually improve how safety is integrated into your operations.

SMS Key Component	Present and suitable	Operating and effective	Continuous Improvement
All sections	SMS Fact Sheet (PDF, 710KB) Introduction to Safety Management Systems in the Heavy Vehicle Industry (PDF, 964KB) Safety Management System (SMS) Checklist (DOCX, 87KB)
Leadership and commitment	Template – Safety Policy (DOCX, 43KB) Template – Responsibilities and Accountabilities (DOCX, 77KB) Quick Guide – Responsibilities and Accountabilities (PDF, 132KB) Quick Guide - Leadership and Commitment (PDF, 168KB) Quick Guide – Developing Procedures (PDF, 142KB)		Template – Safety Alert (DOCX, 121KB) Template – Safety Bulletin (DOCX, 114KB) Quick Guide – How to Run a Toolbox Talk (PDF, 142KB)
Risk management	Quick Guide – Hazard Reporting (PDF, 177KB) Quick Guide – Risk Register Quick Guide – Incident Reporting (PDF, 273KB) Quick Guide – Incident Investigation (PDF, 168KB)	Template – Hazard Report Form (owner operator) (DOCX, 79KB) Template – Hazard Report Form (DOCX, 49KB) Template – Risk Assessment - single risk (DOCX, 60KB) Template – Task Risk Assessment (DOCX, 136KB) Template – Risk Register (DOCX, 89KB) Template - Incident Report Form (DOCX, 119KB) Worked Example - Incident Report (PDF, 511KB) Template - Incident Investigation Report Form (DOCX, 82KB) Worked Example - Incident Investigation Report (PDF, 692KB)
People	Quick Guide – SMS Awareness Training (PDF, 150KB) Quick Guide – Positive Safety Culture (PDF, 238) Quick Guide – Third Party Interactions (PDF, 493KB)	Template – Toolbox Talk and Attendance Form (DOCX, 87KB) Template – Driver Competency Assessment Form (DOCX, 87KB) Template with instructions – Third Party Engagement Checklist (DOCX, 119KB) Template – Safety Training Calendar (DOCX 66KB)	Quick Guide – Safety Promotion and Communication
Assurance, monitoring and improvement	Quick Guide – Safety Performance Monitoring and Measurement (PDF, 236KB) Quick Guide – Change Management (PDF, 162KB) Quick Guide – Continuous Improvement (PDF, 153KB)		Template – Continuous Improvement Register (DOCX, 53KB)
Safety systems

Safety, Accreditation & Compliance

SMS Resources