Electronic Work Diary

An Electronic Work Diary (EWD) is an electronic device or system approved by the NHVR to monitor and record the work and rest times and can be used by drivers as an alternative to making records in a written work diary.

The NHVR, in partnership with Transport Certification Australia (TCA), has developed a new Generation 2.0 EWD framework. The updated framework includes a new EWD System Specification and strengthened testing, assurance and governance arrangements. These updates will help ensure EWD Systems are consistent, reliable and ready to meet the future needs of the heavy vehicle industry.

There are no immediate changes for Drivers, Transport Operators or Record Keepers currently using an approved EWD. Existing approved EWD Systems remain approved and available for use. There is no requirement to replace an existing approved EWD System following release of the Gen 2.0 System Specification.

The Gen 2.0 EWD System Specification is expected to be released in the coming weeks. For more information please see Introduction of Generation 2.0 Electronic Work Diaries (PDF, 170KB).

On this page

Using an EWD

Drivers, transport operators, record keepers and authorised officers have the same obligations using EWDs as they do for the written work diary. However, EWDs can automate many of these functions, making day-to-day operations faster and easier.

Transport operators adopting EWDs have options to:

  • develop their own EWD
  • buy an off-the-shelf EWD
  • buy an EWD that can be integrated with other regulatory systems (e.g. intelligent access program).

If an EWD meets the performance requirements specified in the EWD Standards, it can be approved for operation along with the conditions of approval and use.

Drivers and transport operators need to receive appropriate training on the use of their EWD. Drivers will identify and authenticate themselves and declare their periods of work and rest through a user interface. This information is automatically sent to the record keeper.

At all times, EWD approval holders, record keepers and drivers must ensure that EWDs function in accordance with the standards and conditions set by the NHVR.

Information collected by an EWD can be provided to:

  • the driver, to check that the recorded information is correct
  • the driver’s record keeper, to fulfil the record-keeping obligations
  • an authorised officer during an intercept, to allow the officer to confirm that the driver is complying with work and rest limits.

EWD register

The following companies have been approved to provide Electronic Work Diaries. Please note the conditions of use for each of their systems in their Certificate of Approval.

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Bustle

Hubfleet

Intellisoft

Kynection

Logmaster Australia

MTData

Netcorp EWD

Netstar Australia

OneRoad EWD

Safee

Step Global

Teletrac Navman

EWD provider application

Note: Drivers and transport operators do not need to apply to use an EWD that’s already been approved by the NHVR. Only technology providers developing an EWD must complete the application process.

Before you apply

Technology providers and transport operators interested in developing an EWD are encouraged to engage with the NHVR before lodging an application by emailing fatigue.management@nhvr.gov.au

Decision review

If your EWD application is refused you can request an internal review of the decision.